New Zealand · Creative · Free template
Photographer invoice template, GST-ready.
A photography invoice should cover shoot time, post-production, and any licensing or delivery. They're separate value, and clients expect to see them split out.
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Sample photographer invoice
Sample figures only. Not GST registered? Drop the GST line and leave your IRD number off the invoice.
Common line items
- ·Shoot time (session / half-day / full-day)
- ·Editing and retouching
- ·Image licensing / usage rights
- ·Prints or album production
- ·Travel and expenses
- ·Rush delivery surcharge
Tips for photographers
- ·Licensing is real, billable value. Usage rights for commercial work should be their own line, with the term and scope noted.
- ·A deposit is standard for shoots. If you took one, show it as a deduction so the balance due is clear.
- ·Below $60,000 turnover you may not be GST registered. If so, don't add a GST line, and don't put your IRD number on the invoice.
Photographer invoicing, answered.
How do photographers invoice for licensing?
List the licence as a separate line from the shoot and editing, and state the scope and term (e.g. 'Commercial licence, NZ, 12 months'). It clarifies what the client is buying and protects you if usage expands later.
Do I need to charge GST as a photographer in NZ?
Only if you're GST registered, which is mandatory once your turnover passes $60,000 in any 12 months. Below that it's optional. If you're not registered, send a normal invoice with no GST line.
How do I show a deposit already paid?
Show the full fee, then a 'less deposit paid' deduction line, so the balance due reflects what's actually owed now. Keep the deposit invoice or receipt for your records.
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