New Zealand · Construction · Free template
Builder invoice template, GST-ready.
Building invoices are bigger and often staged, so clarity matters. Separate labour, materials and subcontractors, and if you bill by stage, make the progress claim obvious.
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Sample builder invoice
Sample figures only. Not GST registered? Drop the GST line and leave your IRD number off the invoice.
Common line items
- ·Progress claim (stage of build)
- ·Labour by crew / hours
- ·Materials and supplies
- ·Subcontractor charges
- ·Plant and equipment hire
- ·Site / disposal costs
Tips for builders
- ·On staged builds, number each progress claim (e.g. 'Claim 2 of 4') and reference the contract so the client can reconcile against the build schedule.
- ·Retentions: if the contract holds a retention, show it as a deduction line so the amount payable now is unambiguous.
- ·Builders almost always exceed the $60,000 GST threshold. Register and show the 15% line, and keep supplier tax invoices for your GST claims.
Builder invoicing, answered.
How do I write a progress claim invoice?
Label it clearly (e.g. 'Progress Claim 2 of 4'), reference the contract or build stage, list the work completed this stage, show any retention deduction, then GST at 15% if registered. The client needs to see what stage they're paying for.
Should subcontractors be a separate line?
Yes. Listing subcontractor costs separately from your own labour keeps the invoice transparent and makes your margin and GST position clear if you're ever audited.
How do retentions appear on a builder's invoice?
Show the full value of work done, then a separate retention deduction line (e.g. '5% retention withheld'), so the 'amount due now' reflects what the client actually pays this claim.
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